The Administrative Coordinator provides secretarial and administrative support to the Office of the Chief Innovation Officer. Under the direction of the SVP, Chief Innovation Officer, the Coordinator is responsible for scheduling and maintaining the calendar for the heads of one or more designated departments, prepares correspondence and coordinates the day-to-day operations of the department.

• MAINTAINS CALENDAR AND SCHEDULE: Arrange meetings providing notification to participants and attendees. Prepares and distributes agenda in advance of meeting. Serves as recording secretary. Prepares and distributes minutes. Provides follow-up when necessary. Reserves rooms for meetings, arranging for room set-up and equipment as necessary. Maintains a current and accurate membership list of assigned committees. Maintains records of meetings. Handles all travel arrangements as required.
• PREPARES CORRESPONDANCE FOR DEPARTMENT HEAD: Drafts letters, reports, statistical data and memoranda as required. Prioritizes in order to meet deadlines when applicable. Assists with special projects, compiling materials for submission or distribution and responding to various parties as required. Prepares/drafts correspondence for department head. Develops reports, creating and modifying programs to meet the needs of department.
• RESPONSIBLE FOR DAY-TO-DAY OPERATION OF THE DEPARTMENT: Exercises initiative, judgement and knowledge within the scope of responsibilities of administrative, procedural and managerial details in day-to-day activity of the department.
• TRACKS TIME AND EXPENSES: Tracks expenses for the department head. Reconciles and processes monthly expenses. Collects and maintains time logs for employees as necessary. Processes check requests and expense reports consistent with organizational policy as required.

All your information will be kept confidential according to EEO guidelines.

Compensation:
Pay Range: $20.47 - $28.64
Other Compensation (if applicable):
Review the 2025-2026 UMMS Benefits Guide